Business Assistant

It’s not about cars. It’s about people.
Volvo Cars is a company on a mission; to bring traditional car manufacturing into a connected, sustainable, and personal future. Nothing beats being part of a positive change like this. We have an exciting journey ahead, working together in a fast-paced global environment to break new ground in almost every aspect of our operations.

Volvo Cars are looking for a Business Assistant to Department Manager at Energy Management, Propulsion and Energy
Propulsion and Energy is a unit within Engineering with a clear purpose to be leading in Electric Propulsion. At Propulsion and Energy we work in a fun and high pace organization in the middle of the electrification journey Volvo Cars are on. Volvo Cars offer you to work in a forward-thinking and dynamic environment together with highly experienced and motivated colleagues, giving you a unique chance to work within fun and deeply knowledgeable management teams.

What you’ll do:

Your main responsibility is to support the Department Managers. You support with all business-related items to secure the best possible workflow. You will be an enabler for making sure the days are planned as effectively as possible and act as an interface between internal and external business relations through handling of the managers’ e-mail, calendar coordination, agendas, townhalls and presentation material. You will also plan and coordinate meetings, visits and events, travels, time reporting and other administrative tasks that are within the administrative base scope.You will also engage in competence activities, support the organization with training requests, and handle administrative tasks related to the competence area at a unit level.You will be in a great position where you will learn and understand the high-level business in first row. Pro-activity and a service minded mindset is one of the key factors to success in this position. We encourage a curious and positive approach and eagerness to learn!

Do you fit the profile?:

You have extensive experience as a business assistant or several years of experience in a similar supportive role. We would love to see that you are eager to learn, have a proactive approach when solving daily issues and that you always bring a service minded mindset. You are used to working in a high pace and fast changing business, which gives you additional drive and stimulate your sense of urgency, creativity, and curiosity. You have an ability to create trust around you while influencing others with the right mindset and company culture. Further, you are analytical, organized and have a great attention to details.

The ability to plan and prioritize with a flexible mind-set and with high integrity are other strengths we value. Your analytical skills are excellent, and you are proficient in all Microsoft Office applications. You like to work independently as well as in teams. Your excellent communication skills, both written and verbal helps you to be efficient and confident at your work and in collaboration with various stakeholders at different levels. English is our corporate language and we require fluent skills. Driving license B is required.